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Reports / Projects / DON TOLIVER / Octane / Tour Leg 1 · May–Jul 2026
Don Toliver "Octane" tour VIP fulfillment, Tour Leg 1 — water bottles, lanyards, and laminates shipped venue-to-venue across the North American run, May 13 → Jul 5. Bottles reconciled against received stock from the packing-list record; Leg 2 begins on a later date and opens from the carried-forward on-hand.
The question this report answers: how many Octane bottles were received into the warehouse, and how many went back out to the tour. Both sides are now documented — two intakes totalling 8,496 received against 6,950 shipped over 18 packing slips, reconciling to 1,546 bottles on-hand (the 6/8 intake was recounted from 85 to 65 cartons, −720, assuming 36/box). Of the 6,950 shipped, 350 (Las Vegas + Denver) are packed but on hold in the warehouse pending release — so physical on-hand is 1,896 today (§04). WMS cross-check in §05; the standing 100-unit Montreal variance is in §06.
// Received in two events: 6,156 (5/14, MAY_IN PL) + 2,340 (6/8, IN-260608-DON, recounted 65 cartons × 36) = 8,496. The 6/8 intake was originally entered as 85 cartons (3,060) — corrected to 65 (2,340), a −720 swing (assumes 36 units/box; subject to a unit-count variance). Shipped: 6,950 across 18 slips, all internally verified and matching the carrier-invoice summary 1:1. On-hand: 8,496 − 6,950 = 1,546. Of the shipped total, Las Vegas (100) + Denver (250) = 350 are packed but on hold pending Naja's release, so physical on-hand today is 1,896. WMS shows 2,166 and needs −720 (6/8 recount) and +100 (Montreal, §06) to tie to 1,546.
The Octane bottles came in two receiving events: the initial bulk intake on 5/14 (6,156), then a mid-tour replenishment on 6/8 (2,340) that landed the same day as the Texas shipments. Total received: 8,496. The 6/8 intake was originally entered as 85 cartons and recounted to 65 cartons (−720); unit totals assume 36 units/box and may carry a count variance.
// Landed 6/8, same day as SHP-00119/00120 (Dallas + San Antonio) — replenishment to cover the Texas dates onward. CORRECTION: originally keyed as 85 cartons (3,060); recounted to 65 cartons (2,340), a −720 adjustment. Assumes 36 units/box — a unit-count variance is possible. WMS correction for this intake is pending.
Thirteen bottle packing slips for the East & Central legs, venue by venue, May 20 → Jun 24. Standard carton = 36 bottles; final carton on each load carries the remainder. Carriers shifted from FedEx (early rush) to UPS on the VIP Nation 3rd-party account. The five West Coast loads are listed separately in §04.
// East & Central leg: 13 slips / 4,500 bottles (Philadelphia, Pittsburgh, Elmont, Boston, Newark, MSG, Baltimore, Detroit, Toronto ×2, Dallas, San Antonio, Oakland). West Coast leg (§04) adds 5 slips / 2,450 → 18 slips / 6,950 total. Bottle shipments only — two non-bottle Octane loads are tracked in §6: SHP-00054 (5/11, 3,000 VIP laminates) and SHP-00069 (5/20, 3,000 VIP lanyards), both clean in/out passthroughs and neither counted in the bottle total.
The five West Coast loads (SHP-00164–168) close out Tour Leg 1. Los Angeles is delivered, Phoenix has shipped, and San Diego goes out today; Las Vegas and Denver are on hold pending Naja's release and remain physically in the warehouse. Tracking numbers match the delivery plan exactly. LA went out by hand via cargo van; the rest pre-staged on UPS to land on each show date. Method follows the delivery window: when we have a confirmed deliver-by date with only a tight window, UPS 3-Day Select guarantees the product lands at the venue on time; when there's a 2-day cushion, UPS Ground covers it at lower cost. The sooner each order's deliver-by date is confirmed, the more shipments we can spec to the cheaper lane.
| SHP | Deliver by | Destination | Method | Tracking | Status | Units |
|---|---|---|---|---|---|---|
| SHP-00164 | Fri 6/26 | Los Angeles, CA 90015 1111 S Figueroa St | Hand · cargo van · $280 | Damian | Delivered 6/26 | 1,200 |
| SHP-00166 | Mon 6/29 | San Diego, CA 92110 3500 Sports Arena Blvd | UPS Ground (ship 6/26) | 1ZV360C10339272835 | Out today | 500 |
| SHP-00165 | Tue 6/30 | Phoenix, AZ 85004 201 E Jefferson St | UPS 3 Day Select · Rush (ship 6/25) | 1ZV360C11209718876 | Shipped | 400 |
| SHP-00167 | Wed 7/1 | Las Vegas, NV 89109 3799 Las Vegas Blvd S | UPS 3 Day Select (ship 6/26) | 1ZV360C11220833087 | ON HOLD | 100 |
| SHP-00168 | Sun 7/5 | Denver, CO 80104 1000 Chopper Cir | UPS 3 Day Select (ship 6/30) | 1ZV360C11206204980 | ON HOLD | 250 |
| West Coast leg · 350 on hold (LV + Denver) | 2,450 | |||||
// All five tracking numbers reconcile against the delivery plan exactly (1:1, no qty drift). LA 1,200 hand-delivered by cargo van 6/26 ($280, carrier "Damian"/zeroUV). Colorado slip header reads 8 cartons but lists 7 — header typo; units (250) are correct. Carrier rule going forward: 3-Day Select when the window is tight, UPS Ground when there's a 2-day cushion — so earlier deliver-by confirmation = more shipments on the cheaper lane. These five close out Tour Leg 1; combined with the East & Central leg, total outbound is 18 packing slips / 6,950 bottles. STATUS: Los Angeles delivered (6/26), Phoenix shipped, San Diego out for delivery today; Las Vegas (100) + Denver (250) are packed and staged but ON HOLD pending Naja's release — that 350 is physically still in the warehouse, so physical on-hand is 1,896 until they release.
Both sides are documented: 8,496 received across two intakes (5/14 + 6/8, the 6/8 recounted to 65 cartons) against 6,950 shipped across 18 slips — leaving 1,546 on-hand. Enter the WMS on-hand figure to reconcile live; the ledger computes the variance. Editable as recounts or damage adjustments come in.
Inputs — editable
// On-hand = (intake 1 + intake 2) − shipped + returned = 1,546. WMS shows 2,166 — over by 620 = the 6/8 over-entry (+720, correction pending) net of the Montreal short (−100, JOB-0956, §06). Correct WMS −720 (6/8 recount) and +100 (Montreal) to tie to 1,546. Note: 350 (LV + Denver) are packed-but-held, so physical on-hand is 1,896.
// Method: received = 6,156 + 2,340 = 8,496. On-hand = 8,496 − 6,950 = 1,546 bottles remaining at the close of Tour Leg 1 (1,896 physical, incl. 350 packed-but-held for LV + Denver). WMS shows 2,166 and needs two corrections to tie to 1,546: −720 for the 6/8 intake recount (85 → 65 cartons, pending) and +100 for the Montreal cancellation (JOB-0956, §06). 1,546 is the opening balance carried into Tour Leg 2.
Two non-bottle Octane loads handled as clean in/out passthroughs (no reconciliation needed), the WMS close-out action, and the handoff into Tour Leg 2.
| SHP | Date | Destination | Item | In | Out | Recon |
|---|---|---|---|---|---|---|
| SHP-00054 | 5/11 | Octane Tour VIP | Octane Tour VIP Laminates | 3,000 | 3,000 | Passthrough — in = out, no recon |
| SHP-00069 | 5/20 | Atlanta, GA | Octane VIP Tour Lanyards | 3,000 | 3,000 | Passthrough — in = out, no recon |
// Both loads shipped complete: received in and sent straight back out at the same count (3,000 = 3,000). No leftover, no variance — excluded from the bottle ledger and noted here only for completeness.